Training course for the program
"1C: Rental and real estate management"

We bring to your attention a training course on working with the solution. A practical one-day course allows you to gain basic knowledge about the principles of accounting in the program, familiarize yourself with the main reference books and documents, and learn how to work correctly with reports. The training is carried out using an end-to-end example and covers material from entering initial balances to generating reports for the manager. Students enter data into the system together with the teacher, thus gaining not only theoretical knowledge, but also practical experience in working with the system.

The course is conducted in full-time and distance learning formats.

The course is intended for employees who use the configuration in their work: accountants, leasing department employees, full-time 1C specialists.

Course program

1. Purpose and main configuration options
2. Setting up property management options
3. Entering initial balances
4. Real estate registry management
5. Management of rental agreements
6. Management of mutual settlements for rent
7. Property management

Class format

Full-time training. You can choose the most convenient training format. Full-time training is conducted in the classroom of the 1C company at the address: Moscow, Dmitrovskoye Shosse, building 9. The classroom is equipped with a projector and computers with the installed program. Students can reproduce all actions following the lecturer in the prepared information base. Training takes place from 10 am to 6 pm with a lunch break and coffee breaks.

Distance learning. The course is conducted in a webinar format (an online seminar organized using web technologies in live broadcast mode, each participant is at his own computer, regardless of geographic location). The structure and program of the course are similar to the full-time course. Students can reproduce the teacher’s actions in their own information base. At the end of each training block, you can ask questions to the lecturer. The main advantage of a distance course is saving time on travel to the training center. Training takes place from 10 a.m. to 4 p.m. with rest breaks.

Tuition fees

" together with the ELIAS VC company notifies users and partners about the release of new editions of the industry solution "1C: Enterprise 8. Rental and real estate management", intended for owners of commercial real estate, management companies, development structures. The configuration takes into account the industry specifics of the companies whose activities related to property management.

The new edition of the "Rental and Real Estate Management" configuration for "1C:Manufacturing Enterprise Management 8" was developed on the basis of edition 1.3 of the standard solution "1C:Manufacturing Enterprise Management 8" based on the technology platform "1C:Enterprise 8.2". The new edition of the "Rental and Real Estate Management" configuration for "1C:Accounting 8" was developed on the basis of edition 2.0 of the standard solution "1C:Accounting 8" based on the technological platform "1C:Enterprise 8.1".

The "Rental and Real Estate Management" configuration allows you to increase the efficiency of companies by automating the processes of maintaining register records of real estate, managing lease agreements and settlements with tenants, and managing the operation of real estate.

When developing the software product, the experience of implementation at such enterprises as CJSC Troika Dialog Management Company, CB Richard Ellis LLC, ROSATOM State Corporation, AURI Group of Companies, OJSC Technopark Slava, CJSC Centurion Alliance, Company was taken into account "T-Development", CJSC MOF "Paris Commune", LLC "MOSKLAD" and others (more than 100 organizations of various sizes and profiles of activity).

Based on the results of the implementation and operation of the product, its functionality was significantly expanded. In the configuration "Rental and property management" for "1C: Accounting 8" ed. 2.0 added the following new features:

• convenient entry of initial balances;
• implementation of an agency scheme for settlements with the owner of real estate (sublease);
• development of the mechanism for calculating penalties;
• accounting for refunds from tenants;
• the possibility of specifying in lease agreements a schedule for changing rates for services;
• development of capabilities for working with graphic plans for the placement of objects;
• other innovations.

These capabilities are also planned to be implemented in new releases of the "Rental and Real Estate Management" configuration for "1C: Manufacturing Enterprise Management 8" ed. 1.3. during the 1st quarter of 2011

Description of functionality

The industry solution "1C:Enterprise 8. Rental and real estate management" provides the following capabilities:

Subsystem "Management of the register of real estate objects"

• Maintaining a hierarchical directory of real estate objects with the ability to add arbitrary characteristics and link any electronic documents;
• Fast loading of object placement plans using a scanner (for example, based on the BTI plan);
• Quick viewing of the placement of a property on the plan;
• Registration of arbitrary statuses of real estate objects for a given period - free, in reserve, under repair, rented, etc.;
• Formation of a register of real estate objects.

Subsystem "Management of lease agreements"

• The ability to divide the rent into a constant (rent of premises) and variable (tariffed services) part;
• Flexible management of rates and tariffs for services, storing the history of changes in rates and tariffs;
• Generation of graphic reporting containing plans for the placement of objects, with color highlighting of objects depending on their status and displaying the necessary information on tenants;
• Accounting for primary documents under lease agreements (Conclusion of a lease agreement, Additional agreement, etc.);
• Use of arbitrary templates based on Microsoft ® Word ® for printing primary documents;
• Use of special exchange rates in contracts;
• Accounting for settlements with the owner of real estate under an agency scheme;
• Group renewal and termination of lease agreements;
• Formation of a register of lease agreements.

Subsystem "Management of mutual settlements for rent"

• The ability to conduct mutual settlements with tenants in the context of lease agreements, payment periods, invoices, services and rental objects;
• Calculation of payment for tariffed services taking into account meter readings;
• Batch generation and printing of documents for calculating rent;
• Calculation of the amount of penalties using various algorithms;
• Accounting for collateral (deposit) payments;
• Report on the efficiency of space use;
• Planning rent payments, conducting plan-factual analysis.

Subsystem "Management of operation of real estate objects"

• Planning of real estate maintenance activities;
• Registration and control of service requests;
• Calculation of estimates for materials and work;
• Accounting for actual operating costs;
• Accounting for the services of contractors for maintenance;
• Maintaining a history of maintenance activities;
• Planning and conducting plan-fact analysis of operating costs.

Information protection

The 1C company received a certificate of conformity No. 2137 dated July 20, 2010, issued by the FSTEC of Russia, which confirms that the secure software package (ZPK) "1C: Enterprise, version 8.2z" is recognized as a general-purpose software with built-in means of protecting information from unauthorized access (NAA) to information that does not contain information constituting a state secret. Based on the certification results, compliance with the requirements of the governing documents for protection against non-impact activities - class 5, for the level of monitoring the absence of undeclared capabilities (NDC) at level 4 of control was confirmed, the possibility of using for creating automated systems (AS) up to security class 1G (i.e. AS) was confirmed , ensuring the protection of confidential information on a LAN) inclusive, as well as to protect information in personal data information systems (PDIS) up to class K1 inclusive.

Certified copies of the platform are marked with marks of conformity from No. G 420000 to No. G 429999.

All configurations developed on the "1C:Enterprise 8.2" platform (for example, "1C: Salaries and Personnel Management 8", "1C: Manufacturing Enterprise Management 8", "1C: Rent and Real Estate Management 8", etc.) can be used to create a personal data information system of any class and additional certification of application solutions is not required.

When developing a software product "1C: Rental and real estate management 8" The experience of creating and successfully operating automated control systems in more than 100 organizations working in the field of rental and operation of real estate was summarized.

Licensing

To scale and expand the number of workstations, you can purchase additional licenses.

Description of functionality

Real estate registry management

• Maintaining a hierarchical directory of real estate objects with a wide range of characteristics and the ability to add arbitrary characteristics; all entered characteristics can later be used for groupings and selections in reports;
• Ease of loading facility layouts using a scanner (for example, based on a BTI plan);
• Automatic creation of real estate objects in the database based on graphic layout plans;
• Quick viewing of the location of an object on the plan;
• Registration of arbitrary statuses of real estate objects for a given period - free, in reserve, under repair, rented, etc.;
• Formation of a register of real estate objects with the possibility of flexible grouping and selection according to various characteristics;
• Generation of graphical reporting with color highlighting of real estate depending on status and the possibility of arbitrary selection (by free space, by space under repair, reserve, etc.);
• The ability to link real estate to price categories, register prices for services linked to price categories, and store price history.

Management of rental agreements

• Accounting for primary documents under lease agreements (Conclusion of a lease agreement, Additional agreement, Termination of a lease agreement, Certificate of acceptance and transfer of leased premises, Certificate of acceptance and return of leased premises);
• The ability to divide the rent into a constant (rent of premises) and variable (tariffed services) part;
• Flexible management of charging methods, rates and tariffs for services, storing the history of changes in rates and tariffs;
• Use of arbitrary templates based on Microsoft ® Word ® for printing primary documents;
• Printing graphic plans highlighting rental properties as appendices to contracts;
• Storing a list of telephone numbers and linking them to tenant agreements;
• Possibility of multiple changes in rates for services within one contract;
• Possibility of accounting for rentals “intermittently”;
• Use of special exchange rates in contracts (currency corridor, Central Bank rate plus a given percentage, fixed rate);
• Ability to manage sublease agreements;
• Generation of graphic reporting containing plans for the placement of objects, with color highlighting of objects depending on their status and displaying the necessary information on tenants;
• Checking occupancy and monitoring the excess of the total area of ​​the facility when creating a new lease agreement;
• Possibility to rent out one property to several tenants;
• Group extension and termination of lease agreements with the possibility of selection according to specified characteristics;
• Formation of a register of lease agreements with the possibility of flexible grouping and selection according to various characteristics.

Management of mutual settlements for rent

• Flexible configuration of the details of mutual settlements with tenants: according to contracts, payment periods, objects, services, accounts;
• Automatic calculation of rent in accordance with the calculation methods, currency and rates specified in the agreement;
• Calculation of rent for an incomplete period. Possibility of calculation both according to the actual number of days in the specified period, and based on the “average month”;
• Calculation of payment for tariffed services taking into account meter readings, the possibility of distributing meter readings across several objects or tenants;
• Calculation of payment for the telephone, taking into account the numbers listed under the counterparty agreement;
• Accounting for collateral (deposit) payments;
• Calculation of the amount of penalties using various algorithms;
• Conducting settlements with property owners under an agency scheme;
• Batch generation and printing of documents for calculating rent with the ability to select according to various criteria;
• Reporting on mutual settlements with tenants with a breakdown of documents, periods, services and rental objects;
• Possibility of printing rental documents (invoices, acts and invoices) both in summary form and with details on objects and/or services;
• A report on the efficiency of space use with the calculation of the efficiency factor and the amount of financial losses from facility downtime;
• Sales analysis with the necessary detail and grouping of data;
• Planning rent payments, conducting plan-factual analysis.

Property management

• Planning activities for the maintenance of real estate (scheduled and routine repairs, routine maintenance, etc.)
• Registration and control of service requests;
• Storing estimates for materials and work for maintenance activities;
• Accounting for actual operating costs;
• Accounting for the services of contractors for maintenance;
• Maintaining a history of maintenance activities;
• Planning and conducting plan-fact analysis of operating costs.

Licensing Features

To work in multi-user mode, users must have additional licenses. configuration "1C:Enterprise 8. Rental and real estate management" And client licenses "1C:Enterprise 8"» for the corresponding number of jobs.

To work in client-server mode, users must have server licenses.

List of licenses

Thanks to the program, it became possible to significantly increase the efficiency of the organization’s business by automating the maintenance of register records of real estate, management of lease agreements, operation of real estate, as well as settlements with tenants. The program effectively solves the problems of such circuits:

• managerial,
• accounting,
• administrative;
• legal.

The software makes it very convenient to manage various types of real estate:

• office and shopping centers,
• exhibition spaces,
• markets,
• warehouses, etc.

Software description

It was developed based on the latest version of the 1C 8.3 platform and is implemented in two different versions: based on the “Enterprise Management” and “Enterprise Accounting” configurations. Consequently, in addition to industry-specific functionality for the effective management of real estate, the program fully includes all the capabilities of the configuration that underlies it.

One of the most effective methods for increasing the efficiency of real estate management is the automation of processes for using objects and rental services, as well as reducing costs in document circulation operations. Thanks to this, with the help "1C Rental and real estate management" the company can significantly reduce the time of ordinary routine documentation processing operations, orient specialists and employees for operation and rental to more important work.

The program also allows you to reduce the time for concluding contracts and other agreements, optimize control over the accrual and payment of rental space, improve the system for using real estate, and make property management a transparent, simple and manageable process.

Program « 1C real estate 8 » contains a set of subsystems that collectively provide comprehensive management of various real estate assets, and also allows:

• maintain a register of real estate, integrate it with graphic plans;
• automatically generate objects in the information database based on the placement plan;
• take into account primary documentation under lease agreements, use arbitrary templates in the Microsoft Word application to print documents, generate graphical reporting on areas;
• "1C Arenda 8" makes it possible to manage settlements with tenants, automatically generate documents for calculating various payments, and divide services into chargeable and permanent ones;
• manage the operation of real estate: ensure processes for maintenance, repair of objects, as well as processing requests for repairs or.

This software is a comprehensive software solution for very effective and convenient management of all kinds of real estate objects. The owner of the property will always have the necessary information thanks to the program "1C Rental and real estate management", and not from the words of managers. The result of the implementation of this software is a significant reduction in paperwork, complete automation of processes for the provision of rental services and operation of facilities.

If you are looking for a reliable partner for implementing 1C in your organization, we can offer our services. We are a team of professionals with extensive experience in implementing this solution. Just call us!

Automation of rental activities consists of three tasks: accounting for lease agreements, mutual settlements under leases, accounting for the operation of leased objects. Let's take a closer look at the program's capabilities at each stage.

Conclusion of a lease agreement

Document " Conclusion of a lease agreement" is intended for registration of various lease agreements, as well as for entering into the database information about the terms and conditions under which objects are leased.

The document specifies the main terms of the lease agreement:

• Lessor organization
• Tenant
• Lease agreement
• Duration of the lease agreement

The lease agreement provides for a variable and a fixed component.

The program provides the ability to select different rental periods (within the boundaries of the contract term as a whole) for various rental objects or various types of additional services. For this purpose, the details “Start date of lease term” and “End date of lease term” have been added to the tabular parts of the document.

Deposit accounting.

If, when concluding a lease agreement, the tenant pays a deposit (security deposit), you must check the box "Take into account the deposit". In this case, the fields necessary to calculate the deposit amount will become available. The program provides two ways to calculate the deposit: "Fixed amount" And . If the calculation method is selected "Fixed amount", then in the field "Deposit Amount" the user independently indicates the required deposit amount. If the calculation method is selected “Payment amount for the last rental period”, then when you press the button "Calculate" the deposit amount is calculated automatically.

From the document form you can print an invoice for payment of the deposit. To do this in the submenu "Seal" you need to select an item “Invoice for payment of deposit.”

Accounting for penalties.

The program provides two ways to automatically calculate penalties: "Fixed amount" And .

If the calculation method is selected “Proportional to the amount and term of the debt”, the program will automatically calculate the amount and number of days the tenant owes in the document “Rental Invoice” or “Calculation of Penalties” (for more details, see the description of the documents). The number of overdue days of payment can be counted either from the date of the rental invoice (for this you need to check the box “Use the invoice date for the period as the due date”), or from a fixed day of the accrual period specified in the field "Due date". In the latter case, the user can additionally specify whether the payment term of the previous accrual period or the current one will be used. The amount of the penalty will be calculated using the formula:

Amount of penalty = (Penalty rate) * (Amount of debt) * (Number of days of delay),

In the case of the “Fixed amount” calculation method, in the “Fine rate” field, the user independently indicates the amount of the penalty and the formula is used:

Penalty amount = Penalty rate.

It is possible to use a deferred payment (in days). In this case, you must indicate the number of days of deferment in the field “Payment deferment (days)”. In order not to take into account non-working days of delay when calculating the amount of penalties, you must check the box “Only consider working days of delay”.

Room layout diagrams

The program implements the function of creating room layouts. The MS Excel Plans.xls workbook is used as a planning template. This workbook contains macros to make working with layouts easier. To create your own template in your work base directory, copy the Plans.xls file from the configuration template directory (the file is included in the package) and rename it as you wish - for example, MyPlans.xls.

Template design.

The sheets of the workbook of the template file are renamed at the user's request; each sheet will subsequently contain the layout of a certain territory (zone, floor, etc.). It is not recommended to use special characters and spaces in sheet names. To prepare plans, you can use scanned BTI floor plans, which are placed in the template as a background.

The next step is to apply graphic objects to the layout that will correspond to the rental objects (stairs, corridors, etc. are not required to be applied to the plan). These graphic objects are autoshapes - closed polylines.

To apply them, use the floating menu "Drawing", which is displayed on the screen by selecting the item in the menu "View" - "Drawing". On the menu "Drawing" sequentially: AutoShapes – Lines – Polylines. More details about drawing and editing graphic objects can be found in the MS Office help system.

After application, graphic objects must be named appropriately.

Changing information about a rental transaction and terminating the agreement